Internet Privacy Policy

Commitment to Privacy:

The University at Albany Crew is committed to protecting your privacy and making it easier and more efficient for individuals and businesses to interact with the team. We recognize that it is critical for individuals and businesses to be confident that their privacy is protected when they visit http://www.albanycrew.com/ (a.k.a. albanycrew.com). You can travel through most of albanycrew.com without giving us any information about yourself. Sometimes we do need information to provide services that you request, and this commitment of privacy explains our online information practices.

The University at Albany Crew does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail or completing an online form.

This policy is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law.

Information Collected Automatically When You Visit albanycrew.com :

When visiting albanycrew.com , the University web server automatically collects and stores the following information about your visit:

None of the above-mentioned information is deemed to constitute personal information by the Internet Privacy and Security Act. The information that is collected automatically is used to improve albanycrew.com's content and to help The University at Albany Crew understand how users are interacting with its website. This information is collected for statistical analysis and to determine what information is of most and least interest to our users. The information is not collected for commercial marketing purposes and the University is not authorized to sell or otherwise disclose the information collected from albanycrew.com for commercial marketing purposes.

Information Collected When You Volunteer (deliberately send) Information:
 
During your visit to albanycrew.com you may elect to send an e-mail to a University office or representative. When you do so, your e-mail address and the contents of your message will be collected. Your e-mail address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another campus office for appropriate action. Your e-mail address is not collected for commercial purposes and the University is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.

During your visit to albanycrew.com you may also opt to complete a transaction such as an online application or an information request form. If the transaction requires authentication, a userid may be collected. The information collected by The University at Albany Crew, including personal information volunteered by you in completing the transaction, is used by University to provide services or information tailored specifically to your needs, to forward your message to another entity that is much better able to do so, or to plan website improvements.

The University at Albany Crew does not knowingly collect personal information from children under the age of 13 or create profiles of children under the age of 13. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or state law, be subject to public access.

Disclosure of Information Collected Through This Website:
 
The collection of information through albanycrew.com and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The University at Albany Crew will only collect personal information through albanycrew.com or disclose personal information collected through albanycrew.com if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to The University at Albany Crew by the user, constitutes consent to the collection and disclosure of the information by the University for the purposes for which the user disclosed the information to the University as was reasonably ascertainable from the nature and terms of the disclosure.

However, The University at Albany Crew may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the team, or necessary for the team to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through albanycrew.com is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.

The University at Albany Crew may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to the team's information technology assets.

Backup and Retention of Contents of The University at Albany Crew Web Server:

The University at Albany Crew web server is backed up periodically. The backup information is retained for the team is able to restore services in the event of a disaster.  Information concerning these records retention and disposition schedules may be obtained through the Internet Privacy Policy contact listed in this policy.

Access to and Correction of Personal Information Collected Through albanycrew.com :

Any user may submit a request to the Team's E-board to determine whether personal information pertaining to that user has been collected through albanycrew.com. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address for privacy compliance inquires is:

Privacy Compliance Inquiry
Albany Crew
Campus Center 118
Suny Albany
Albany, NY 12222

The privacy compliance inquiry shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that The University at Albany Crew has collected personal information pertaining to a user through albanycrew.com and that information is to be provided to the user pursuant to the user's request, the privacy compliance inquiry response shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through albanycrew.com :

The University at Albany Crew is strongly committed to protecting personal information collected through albanycrew.com against unauthorized access, use or disclosure. Consequently, the University limits employee access to personal information collected through albanycrew.com to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

In addition, The University at Albany Crew has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of albanycrew.com as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of albanycrew.com for all users, The University at Albany Crew employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage albanycrew.com .

Cookies:

A cookie is a simple text file that is sent to a web browser from a website and is stored on the computer of a site visitor. Cookies provide a website the means of distinguishing among visitors. The use of cookies is a standard practice among Internet websites.

Cookies, when permitted by the web browsers of our site visitors, may be used on the University website to collect non-personal information as defined by the New York State Internet Security and Privacy Act such as:

Aggregate information collected will be utilized to determine the broad viewing interests of our audience.  Site developers will then enhance and customize the site based on this data. 

Session Cookies:

Session cookies are created automatically on the computer or other device used to access a website.  They do not contain personal information. A session cookie is erased when the browser is closed.
 
Persistent Cookies:

A persistent cookie is a small text file stored on a site visitor’s hard drive for an extended period of time. For example, where the University allows you to complete a registration to personalize the website, a "persistent cookie" will be stored on your computer's hard drive. This persistent cookie will allow the website to recognize you when you visit again and tailor the information presented to you based on your needs and interests. Persistent cookies may also be used on pages that do not require user registration.

Refusing Cookies:

By default most web browsers are set to accept cookies, however they can be configured to refuse cookies.  Browsers can also be used to delete existing cookies. Refusing or deleting cookies may limit your ability to take advantage of some features of the albanycrew.com website.

e-Commerce Transactions:
The University at Albany Crew occasionally works with third parties who provide e-commerce solutions in order to make a wider array of services available on our website. This may include, but is not limited to, options to purchase goods and/or services online. Such transactions may require you to share personal data about yourself, including credit card numbers or other financial information.

The University only enters into contracts with third parties who comply with all Payment Card Industry Data Security Standards, as well as all University policies and procedures pertaining to information security. This includes physical, electronic and managerial processes to safeguard the data that is entrusted to us.

Disclaimer:
The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through albanycrew.com .

Contact Information:

For questions regarding this policy, please contact our webmaster via e-mail at uacrew@albany.edu or by regular mail at:

Webmaster
Albany Crew
Campus Center 118
Suny Albany
Albany, NY 12222

Definitions:

The following definitions apply to, and appear in italics, in this policy:

Personal information:  For purposes of this policy, "personal information" means any information concerning a natural person which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person.

User:  shall have the meaning set forth in subdivision 8 of section 202 of the State Technology Law.

Last Revised: July 16, 2008